Job Description
We are seeking a highly organized and professional Receptionist & Data Entry Specialist to join our dynamic team in Louisville, KY. In this pivotal role, you will serve as the first point of contact for our clients and visitors, ensuring a welcoming environment while managing critical administrative data.
As a hybrid receptionist and data entry professional, you will wear multiple hats to keep our operations running smoothly. If you are detail-oriented, possess exceptional communication skills, and thrive in a fast-paced office setting, we want to hear from you.
Why Join Us?
We offer a competitive salary, comprehensive benefits package, and a supportive work culture that values your contributions.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, manage the reception area, and direct inquiries to the appropriate departments.
- Data Entry: Accurately input, update, and maintain company records in our database with a focus on speed and precision.
- Phone Support: Answer incoming calls, screen and transfer them appropriately, and take accurate messages.
- Administrative Support: Assist with scheduling appointments, filing documents, and preparing meeting materials.
- Mail & Communication: Sort and distribute incoming mail, emails, and packages efficiently.
- Inventory Management: Monitor office supply levels and place orders as needed.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or relevant administrative certification is a plus.
- Experience: Minimum of 2 years of experience in a receptionist or administrative assistant role.
- Skills: Proven data entry skills with a typing speed of 45+ WPM and high accuracy.
- Software Proficiency: Must be proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Communication: Excellent verbal and written communication skills; ability to interact professionally with clients and staff.
- Organization: Strong organizational skills with the ability to multitask and prioritize tasks effectively in a busy environment.