Job Description
Welcome to Apex Administrative Solutions, a leading provider of professional office support. We are currently seeking a dynamic and organized Receptionist and Data Entry Specialist to join our team in Chicago. This is an exciting entry-level opportunity for individuals looking to launch their career in a corporate environment.
You will play a crucial dual role in our operations, managing our front-of-house presence while ensuring our internal databases are updated with precision. If you possess a strong work ethic, excellent typing skills, and a friendly demeanor, we want to hear from you.
Responsibilities
- Front Desk Operations: Greet visitors warmly, answer multi-line phones professionally, and direct inquiries to the appropriate departments.
- Accurate Data Entry: Perform high-speed, high-accuracy data entry tasks to update client records and internal databases using Excel and CRM software.
- Administrative Support: Sort and distribute incoming mail, manage packages, and assist with scheduling appointments and managing calendars.
- Communication: Draft professional emails and internal memos while acting as the primary point of contact for external vendors and partners.
- Inventory Management: Maintain office supplies inventory and place orders to ensure the reception area is fully stocked and operational.
- Customer Service: Provide exceptional service to clients and visitors, ensuring a positive first impression of the company.
Qualifications
- Education: High school diploma or GED is required; some college coursework in business administration is a plus.
- Experience: 0-2 years of experience in a receptionist or data entry role is preferred, but we are willing to train the right candidate.
- Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with data entry software.
- Typing Skills: Must be able to type a minimum of 45 words per minute (WPM) with high accuracy.
- Soft Skills: Exceptional attention to detail, strong organizational skills, and the ability to prioritize tasks in a fast-paced environment.