Job Description
Are you a highly organized professional seeking a stable and rewarding career in administrative support? Apex Administrative Services is looking for a detail-oriented Receptionist & Data Entry Specialist to join our dynamic team in San Jose, CA.
In this role, you will be the face of our company, managing front-desk operations while ensuring seamless data management. We value accuracy and efficiency, making this the perfect opportunity for candidates with strong typing and computer skills looking for daily pay opportunities and career growth.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, directing them appropriately and managing the reception area.
- Data Entry Operations: Accurately input, update, and maintain records in our CRM and database systems with a focus on speed and precision.
- Communication Hub: Handle incoming and outgoing calls, screen inquiries, and take detailed messages.
- Calendar Coordination: Schedule appointments, meetings, and conference room bookings while resolving scheduling conflicts.
- Document Management: Organize, file, and digitize physical documents to ensure efficient information retrieval.
Qualifications
- Education: High school diploma or GED required; Associate's degree in Business Administration preferred.
- Experience: Proven experience as a Receptionist or in a similar administrative role.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and data entry software.
- Typing Speed: Fast and accurate typing skills (minimum 40 WPM).
- Soft Skills: Excellent verbal and written communication skills; ability to multitask in a fast-paced environment.