Job Description
Welcome to First Wave Management, a premier organization dedicated to excellence in administrative support. We are currently seeking a highly organized and detail-oriented Receptionist & Data Entry Specialist to join our dynamic team in Virginia Beach. This hybrid role is perfect for a proactive professional who excels at managing the front desk while ensuring the integrity of our digital data.
In this position, you will serve as the first point of contact for our clients and partners, representing our brand with professionalism and warmth. Simultaneously, you will play a critical role in our backend operations by managing complex data entry tasks with precision. If you are looking for a challenging opportunity where your organizational skills are valued, we want to meet you.
Responsibilities
- Greet and welcome guests and clients with a professional demeanor, managing the reception area to ensure a welcoming and organized environment.
- Perform high-volume data entry tasks with a strict focus on accuracy and speed using Microsoft Excel and internal database systems.
- Manage incoming and outgoing communications, including email correspondence, phone inquiries, and mail distribution.
- Schedule appointments and coordinate calendars for senior management staff.
- Assist in the organization, filing, and digitization of physical and electronic documents.
- Maintain office inventory and manage vendor relationships for office supplies.
- Support ad-hoc administrative projects as needed to improve operational efficiency.
Qualifications
- High school diploma or GED equivalent required.
- Proven experience in a receptionist or administrative support role.
- Proficiency in data entry with a typing speed of 45+ WPM.
- Advanced knowledge of Microsoft Office Suite, specifically Excel and Outlook.
- Strong interpersonal and verbal communication skills.
- Ability to work independently and manage multiple priorities efficiently.
- Attention to detail and a commitment to data accuracy.