Job Description
We are seeking a highly organized and proactive Executive Administrative Assistant to join our dynamic team in the heart of New York City. In this full-time role, you will serve as the cornerstone of our office operations, providing top-tier support to senior leadership and ensuring seamless day-to-day business functions.
If you thrive in a fast-paced environment and possess exceptional organizational skills, this is your opportunity to grow your career with a premier organization.
Responsibilities
- Calendar & Travel Management: Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements with precision.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders via phone, email, and in-person, ensuring professional and timely responses.
- Document Preparation: Draft, proofread, and edit correspondence, presentations, and reports with a high degree of accuracy and attention to detail.
- Project Coordination: Assist in organizing company events, board meetings, and team-building activities to foster a positive work culture.
- Office Operations: Oversee office supplies inventory, manage vendor relationships, and ensure a productive and organized workspace.
- Confidentiality: Handle sensitive information with the utmost discretion and professionalism at all times.
Qualifications
- Experience: Minimum 3-5 years of experience as an Administrative Assistant or Executive Secretary in a corporate setting.
- Education: High school diploma required; Bachelor’s degree preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and standard office equipment.
- Communication: Superior written and verbal communication skills, with the ability to adapt tone for diverse audiences.
- Organization: Exceptional time management skills with the ability to prioritize multiple tasks efficiently under pressure.
- Adaptability: Ability to work independently and adapt to changing priorities in a fast-paced environment.