Job Description
Welcome to Apex Administrative Solutions, a leader in providing top-tier administrative support to a diverse range of industries. We are currently seeking a highly organized and proactive Administrative Assistant to join our night shift team in Seattle, WA.
As part of our growing team, you will play a crucial role in ensuring our operations run smoothly during off-hours. We offer a flexible schedule and a competitive compensation package for the right candidate.
Why Join Us?
- Competitive hourly wage ($18.00 - $24.00)
- Night shift hours with a focus on work-life balance
- Flexible schedule options available
- Professional growth and development opportunities
- Supportive and inclusive work environment
Responsibilities
- Manage Communications: Monitor email and phone lines during the night shift to respond to inquiries and route urgent messages to the appropriate team members.
- Scheduling & Coordination: Handle calendar management, meeting setups, and coordination for overnight stakeholders and remote teams.
- Data Entry & Records: Accurately update databases, log incoming calls, and maintain digital and physical filing systems.
- Support Operations: Assist with basic clerical tasks, including document preparation, printing, and distribution of materials.
- Vendor & Client Liaison: Provide exceptional customer service to clients and vendors during business hours by phone or email.
- Report Generation: Compile simple reports and perform nightly data checks to ensure accuracy.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certification in Administrative Assistance is a plus.
- Experience: Minimum of 2 years of experience in an administrative support role.
- Availability: Must be available to work night shifts (e.g., 5:00 PM - 2:00 AM or similar).
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional tone.
- Organization: Strong attention to detail and the ability to prioritize tasks in a fast-paced environment.