Job Description
We are seeking a detail-oriented and proactive Office Assistant to join our growing team in Boston, MA. This is an urgent hiring opportunity for a self-starter who excels in data entry and office management. As a key member of our administrative staff, you will ensure our daily operations run smoothly by maintaining accurate records, managing correspondence, and supporting our management team. If you are looking for a stable role with a competitive salary and a professional environment, we want to hear from you.
Responsibilities
- Perform accurate and high-speed data entry into internal databases and spreadsheets.
- Manage and organize physical and digital filing systems for easy retrieval.
- Answer, screen, and direct incoming calls to the appropriate departments.
- Prepare, proofread, and distribute internal correspondence and reports.
- Maintain office supplies inventory and place orders when necessary.
- Assist with scheduling appointments and coordinating meetings.
- Greet visitors and provide general administrative support to the team.
Qualifications
- High school diploma or equivalent required.
- 1-2 years of experience in office administration or data entry.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook).
- Fast typing speed (minimum 45 WPM) with high accuracy.
- Strong attention to detail and organizational skills.
- Excellent verbal and written communication abilities.
- Ability to work independently and manage multiple priorities efficiently.