Job Description
Welcome to Omaha Professional Services, where we value accuracy, efficiency, and a welcoming atmosphere. We are currently seeking a highly organized Receptionist & Data Entry Specialist to join our growing team. In this role, you will be the first point of contact for our clients and play a crucial role in maintaining our digital and physical records.
Join us and enjoy the peace of mind that comes with a stable career, weekly paychecks, and a supportive work environment. We are looking for someone who takes pride in detail-oriented work and thrives in a fast-paced office setting.
Responsibilities
- Front Desk Management: Greet visitors warmly, answer multi-line phone systems professionally, and direct inquiries to the appropriate department.
- Data Entry Accuracy: Input and update customer information, invoices, and inventory records into our database with a 99% accuracy rate.
- Administrative Support: Manage incoming and outgoing mail, prepare correspondence, and assist with scheduling appointments.
- File Maintenance: Organize physical and digital filing systems to ensure quick retrieval of documents.
- Customer Relations: Address client questions via email and in-person with patience and professionalism.
- Office Maintenance: Monitor office supplies and restock break areas to ensure a productive work environment.
Qualifications
- Education: High school diploma or GED required; Associate's degree preferred.
- Experience: Minimum of 1-2 years of experience in a receptionist or data entry role.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with CRM software (e.g., Salesforce, QuickBooks) is a plus.
- Typing Speed: Demonstrated typing speed of at least 45 WPM with high accuracy.
- Communication: Excellent verbal and written communication skills.
- Attributes: Detail-oriented, self-motivated, and able to work independently with minimal supervision.