Job Description
Join Our Growing Team in Jacksonville!
Apex Administrative Solutions is currently seeking a highly organized and proactive Local Administrative Assistant to support our operations. We pride ourselves on providing a collaborative work environment and are looking for someone who thrives in a fast-paced setting.
The Role:
In this position, you will be the backbone of our office operations. We value adaptability and offer a flexible schedule to accommodate your lifestyle while ensuring seamless business continuity. If you are a self-starter with excellent communication skills, we want to hear from you.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule appointments, and coordinate meetings for leadership.
- Communication: Handle incoming inquiries via phone and email, and draft professional correspondence.
- Data Management: Perform accurate data entry, maintain digital and physical filing systems, and generate reports.
- Event Coordination: Assist in organizing company events, local networking meetings, and community outreach activities in Jacksonville.
- Office Support: Order office supplies, maintain a tidy workspace, and troubleshoot basic office equipment.
- Travel Coordination: Arrange travel itineraries, book accommodations, and prepare travel itineraries.
Qualifications
- Education: High school diploma or GED required; Associate's degree in Business Administration preferred.
- Experience: 2+ years of experience in an administrative or office support role.
- Software Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Organization: Exceptional attention to detail and the ability to multitask effectively.
- Communication: Strong verbal and written communication skills with a professional demeanor.
- Flexibility: Ability to adapt to changing priorities and work within a flexible schedule framework.