Job Description
Join Philadelphia's dynamic municipal team as an Entry-Level Administrative Assistant! This role is perfect for career starters seeking hands-on experience in government operations with a focus on data integrity. You'll support departmental functions through precise record management, document processing, and collaborative communication. Enjoy comprehensive training, competitive benefits, and opportunities for professional growth within one of America's most historic cities.
Responsibilities
- Accurately input, update, and maintain departmental databases and digital records
- Process incoming/outgoing correspondence, forms, and confidential documents
- Manage calendars, schedule appointments, and coordinate meeting logistics
- Assist in compiling reports and preparing routine administrative materials
- Provide exceptional customer service to internal staff and external stakeholders
- Organize and maintain physical/digital filing systems with strict confidentiality
- Support cross-departmental projects with timely information distribution
Qualifications
- High school diploma or equivalent; college coursework preferred
- Minimum 1 year experience with data entry or administrative tasks
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Exceptional attention to detail and accuracy in data management
- Strong written and verbal communication skills
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of record-keeping and filing systems
- Philadelphia residency required at time of hire