Job Description
Are you a detail-oriented professional looking to make a lasting impact in the heart of North Carolina? Apex Administrative Solutions is seeking a versatile Receptionist & Data Entry Specialist to join our growing team in Raleigh. We pride ourselves on maintaining a professional, welcoming environment where efficiency meets hospitality.
In this hybrid role, you will be the first point of contact for our clients and visitors, ensuring a smooth front desk experience while managing critical data entry tasks that keep our operations running seamlessly. If you possess a friendly demeanor and an eagle eye for accuracy, we want to meet you.
Why Join Us?
- Competitive hourly wage and performance bonuses.
- Comprehensive health, dental, and vision insurance.
- Professional development opportunities and growth potential.
- A collaborative and supportive team culture in Raleigh.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, answer multi-line phone systems, and direct inquiries to the appropriate personnel.
- Data Entry: Accurately input, update, and maintain customer and company records in CRM systems and databases with a focus on speed and precision.
- Administrative Support: Handle mail, packages, and courier services; manage appointment scheduling and calendar management for executives.
- Document Management: Organize and file physical and digital documents; ensure all records are up-to-date and easily retrievable.
- Office Coordination: Assist with basic office supplies inventory, prepare meeting rooms, and support team members with ad-hoc administrative tasks.
Qualifications
- Education: High school diploma or GED equivalent required.
- Experience: 1-2 years of experience in a receptionist or administrative support role is preferred.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new software quickly.
- Typing Speed: Strong typing skills (minimum 35-40 WPM) with a high degree of accuracy.
- Communication: Excellent verbal and written communication skills with a professional phone etiquette.
- Organization: Exceptional organizational skills and the ability to multitask in a fast-paced environment.