Job Description
Join our dynamic team as a Receptionist / Data Entry Specialist in downtown Chicago! We're seeking a detail-oriented professional to serve as the first point of contact for our clients while managing critical data operations. This hybrid role combines exceptional customer service with precise administrative support in a fast-paced corporate environment. Enjoy competitive benefits, professional growth opportunities, and a collaborative culture that values precision and efficiency.
Responsibilities
- Manage multi-line phone system, screen calls, and route inquiries to appropriate departments
- Perform accurate data entry and maintain digital records using proprietary software
- Greet visitors professionally, coordinate appointments, and manage conference room scheduling
- Process incoming/outgoing mail, packages, and office supplies inventory
- Assist with document preparation, filing, and basic administrative tasks
- Support HR initiatives including onboarding paperwork and employee records maintenance
- Collaborate with team members to ensure seamless office operations
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1-2 years experience in reception or data entry role
- Proficient in Microsoft Office Suite (Outlook, Word, Excel)
- Minimum 40 WPM typing speed with 95% accuracy
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask in a fast-paced environment
- Professional demeanor and customer-focused mindset