Job Description
Join our dynamic team at Global Business Solutions as a Receptionist & Data Entry Specialist! We're seeking a polished professional to serve as the first point of contact for our Miami headquarters. This full-time role combines exceptional customer service with precise data management responsibilities. Enjoy competitive benefits, modern office amenities, and opportunities for career growth in a supportive environment.
Responsibilities
- Manage multi-line phone system, screen calls, and route inquiries to appropriate departments
- Greet visitors warmly, manage sign-in procedures, and coordinate meeting room schedules
- Perform accurate data entry into CRM and ERP systems with daily reconciliation tasks
- Process incoming/outgoing mail, shipments, and manage inventory of office supplies
- Coordinate travel arrangements and expense reports for executive team
- Maintain digital and physical filing systems with strict confidentiality protocols
- Support HR functions including onboarding documentation and benefits administration
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years experience in administrative/reception roles with data entry focus
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and Google Workspace
- Exceptional typing speed (60+ WPM) with 98%+ accuracy in data entry
- Strong multitasking abilities with proven time management skills
- Professional demeanor with polished communication and interpersonal skills
- Ability to handle confidential information with discretion and integrity