Job Description
Join our dynamic team as a Receptionist/Data Entry Specialist in the heart of Portland! We're seeking a detail-oriented professional to serve as the first point of contact while managing critical data operations. This full-time role combines exceptional customer service with precise administrative support in a fast-paced environment. If you thrive in multitasking scenarios and possess strong digital literacy, we encourage you to apply.
Responsibilities
- Manage front desk operations including greeting visitors, handling calls, and managing mail/deliveries
- Perform accurate data entry into CRM and ERP systems with zero-tolerance for errors
- Schedule appointments and coordinate meeting logistics for executive staff
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding processes including new hire paperwork and equipment setup
- Generate daily/weekly reports from databases using Microsoft Office Suite
- Collaborate with accounting and HR departments for documentation processing
Qualifications
- Minimum 2 years experience in administrative or receptionist roles
- Proven data entry proficiency with 10,000+ keystrokes per minute accuracy
- Expertise in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional verbal/written communication and customer service skills
- Ability to manage competing priorities in high-volume environments
- Associate degree in Office Administration or related field preferred
- Experience with Salesforce or similar CRM systems strongly desired
- Proficiency with office equipment (multi-line phones, scanners, copiers)