Job Description
We are seeking a highly organized and professional Receptionist to join our dynamic team in Seattle. This is a full-time position that requires a unique blend of excellent customer service skills and precise data entry capabilities. As the first point of contact for our clients and employees, you will set the tone for our company culture.
In this role, you will manage the front desk, handle incoming communications, and ensure our digital databases are up-to-date and accurate. We value candidates who are detail-oriented and can multitask effectively in a fast-paced office environment.
Responsibilities
- Greet and welcome visitors with a professional demeanor, managing the reception area to ensure a positive first impression.
- Perform accurate and efficient data entry tasks, including updating client information, tracking inventory, and maintaining spreadsheets.
- Answer, screen, and direct incoming calls and emails to appropriate departments or personnel.
- Manage calendars, schedule appointments, and coordinate meetings for executive staff.
- Assist with filing, document management, and office supply inventory.
- Process incoming and outgoing mail, packages, and deliveries.
Qualifications
- High school diploma or equivalent required; associate degree or certificate in office administration is a plus.
- Proven experience as a receptionist or administrative assistant, with strong data entry skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional phone manner.
- Strong attention to detail and the ability to maintain confidentiality.
- Ability to work full-time, Monday through Friday, in a professional office setting.