Job Description
Join our dynamic team as a Receptionist and Data Entry Specialist at Houston Business Solutions Inc. We're seeking a polished professional to serve as the first point of contact for our clients and maintain accurate digital records. This full-time role combines exceptional customer service with precise data management in a fast-paced corporate environment. If you thrive in multitasking environments and possess strong administrative skills, we encourage you to apply and become an integral part of our growing organization.
Responsibilities
- Manage front desk operations including greeting visitors, handling phone calls, and routing communications
- Perform accurate data entry into CRM systems and maintain digital records with zero tolerance for errors
- Coordinate office schedules, meeting room bookings, and travel arrangements for executive staff
- Process incoming/outgoing mail and manage office supplies inventory
- Assist with onboarding tasks including new hire paperwork and equipment setup
- Support HR department with confidential document management and compliance filing
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Minimum 2 years experience in reception or administrative roles
- Proficient in Microsoft Office Suite (Outlook, Excel, Word) with 50+ WPM typing speed
- Exceptional written and verbal communication skills with professional demeanor
- Strong attention to detail with proven accuracy in data management
- Ability to multitask effectively in high-pressure situations
- Experience with CRM systems (e.g., Salesforce, HubSpot) preferred