Job Description
Are you a detail-oriented professional looking for a rewarding opportunity in San Diego? Horizon Office Services is seeking a dynamic Receptionist and Data Entry Specialist to join our growing team. In this hybrid role, you will be the welcoming face of our company while ensuring our digital records are meticulously maintained and updated.
We are looking for someone who thrives in a fast-paced environment and possesses exceptional organizational skills. If you are ready to start immediately and contribute to a high-performing office, we want to meet you.
Responsibilities
- Greet and welcome guests warmly, directing them to the appropriate person or area.
- Answer, screen, and forward incoming calls professionally to maintain communication flow.
- Perform high-volume data entry with a focus on accuracy and speed using MS Excel and CRM systems.
- Manage front desk operations, including mail sorting, package handling, and maintaining office cleanliness.
- Update and maintain digital filing systems to ensure easy retrieval of company records.
- Schedule appointments and coordinate meeting rooms as required.
- Assist administrative staff with general clerical duties and special projects.
Qualifications
- High school diploma or GED required.
- Proven experience in reception, administrative support, or data entry (1+ years preferred).
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional phone manner.
- Strong typing speed (40+ WPM) and attention to detail.
- Ability to multitask and prioritize tasks in a busy office environment.