Job Description
We are seeking a highly organized and efficient Receptionist and Data Entry Specialist to join our dynamic team in Fresno, CA. In this pivotal role, you will serve as the first point of contact for our clients and visitors while ensuring our internal databases are maintained with the highest level of accuracy and efficiency. If you have a knack for detail-oriented work and a friendly, professional demeanor, we want to hear from you.
Why Join Apex Professional Solutions?
- Competitive hourly rate and comprehensive benefits package.
- Supportive and collaborative work environment.
- Opportunities for professional growth and advancement.
- State-of-the-art office facilities.
Our Commitment: We value diversity and inclusion and are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Responsibilities
- Manage front desk operations, including greeting visitors, answering multi-line phones, and directing inquiries to the appropriate personnel.
- Perform high-volume data entry tasks with a strict focus on accuracy, speed, and data integrity.
- Update and maintain digital and physical filing systems to ensure easy retrieval of information.
- Sort, process, and distribute incoming mail and packages efficiently.
- Assist with administrative support, including scheduling meetings, managing calendars, and preparing meeting materials.
- Handle customer inquiries via email and phone with a professional and solution-oriented approach.
- Collaborate with the office team to streamline daily operations and improve workflow efficiency.
Qualifications
- High school diploma or equivalent required; Associate’s degree in Business Administration or related field is a plus.
- Proven experience in reception, administrative support, or data entry (1-2 years preferred).
- Proficiency in Microsoft Office Suite, particularly Microsoft Excel and Outlook.
- Strong typing speed (40+ WPM) and exceptional attention to detail.
- Excellent verbal and written communication skills with a polite and professional phone manner.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Reliable, punctual, and able to work independently with minimal supervision.