Job Description
Are you a detail-oriented professional with a passion for organization? Apex Business Services is seeking a dynamic Receptionist & Data Entry Specialist to join our growing team in Houston. This hybrid role offers the perfect balance of front-line hospitality and critical back-office support, ensuring our operations run smoothly from the moment our doors open.
We are looking for a self-motivated individual who thrives in a fast-paced environment and can handle sensitive information with absolute confidentiality.
Responsibilities
- Front Desk Management: Greet visitors with a professional and welcoming demeanor, manage the front desk reception area, and answer incoming calls with exceptional customer service standards.
- Data Entry Operations: Accurately and efficiently input, update, and maintain data in our CRM and database systems with a focus on 99.9% accuracy.
- Administrative Support: Handle mail distribution, manage calendars, schedule appointments, and prepare meeting materials.
- Document Management: Scan, file, and organize physical and digital documents, ensuring easy retrieval for the management team.
- Inventory Control: Monitor office supply levels and place orders as necessary to maintain a fully stocked workspace.
- Customer Communication: Act as the primary point of contact for clients and vendors, resolving inquiries promptly and professionally.
Qualifications
- Experience: Minimum of 2 years of experience in a receptionist or administrative support role, with proven data entry proficiency.
- Skills: Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace; experience with CRM software is a plus.
- Typing Speed: Demonstrated ability to type at least 45 WPM with high accuracy.
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field preferred.
- Communication: Excellent verbal and written communication skills, with a professional telephone manner.
- Attributes: Highly organized, detail-oriented, and able to multitask effectively in a busy office environment.