Job Description
We are seeking a dedicated and detail-oriented Receptionist and Data Entry Specialist to join our growing team in Portland. This is an excellent opportunity for individuals looking to start a career in administrative support. We provide comprehensive training, so prior experience is not required—just a positive attitude and a willingness to learn.
As part of our front office team, you will be the first point of contact for our clients and visitors, ensuring a professional and welcoming environment. Your role will also involve managing essential data entry tasks that keep our operations running smoothly.
Why Join Us?
- Competitive hourly pay with performance bonuses.
- Flexible scheduling options.
- Health, dental, and vision insurance after 90 days.
- Professional development and career growth opportunities.
If you are organized, reliable, and ready to contribute to a successful team, we want to hear from you.
Responsibilities
- Front Desk Management: Greet visitors and clients warmly, answer incoming phone calls, and direct inquiries to the appropriate departments.
- Data Entry: Accurately input customer and employee data into our database systems with a focus on speed and precision.
- Document Management: File, organize, and maintain both physical and digital records to ensure easy retrieval.
- Communication: Draft emails, prepare memos, and handle correspondence in a professional manner.
- Schedule Coordination: Assist with scheduling appointments and managing the daily calendar for senior staff.
- Office Maintenance: Ensure the reception area is clean, organized, and stocked with necessary supplies.
Qualifications
- Education: High school diploma or GED required; some college coursework in business or administration is a plus.
- Computer Skills: Basic to intermediate proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Typing: Strong typing skills (minimum 40 WPM) are essential for data entry tasks.
- Attention to Detail: Ability to spot errors and maintain high accuracy in repetitive tasks.
- Communication: Excellent verbal and written communication skills.
- Reliability: Punctual, professional, and able to work well both independently and within a team.