Job Description
Join Our Dynamic Team as an Administrative Assistant & Data Entry Specialist
We are seeking a highly organized and detail-oriented professional to join Apex Solutions Group in Olympia, Washington. In this pivotal role, you will serve as the backbone of our operations, ensuring that our data is accurate, our files are organized, and our administrative processes run seamlessly. If you take pride in precision and efficiency, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity to work in a collaborative, fast-paced environment.
- Professional development and growth opportunities.
Responsibilities
- Accurately and efficiently enter, update, and maintain customer and account information into our CRM and database systems.
- Manage and organize both physical and electronic filing systems to ensure records are easily retrievable and compliant with company policies.
- Prepare and edit correspondence, reports, and documents from rough drafts and verbal instructions with a high degree of accuracy.
- Perform routine data verification tasks and reconcile discrepancies to ensure high data quality and integrity.
- Assist with scheduling meetings, managing calendars, and handling incoming communications (phone/email) with professionalism.
- Generate standard reports and summaries to support decision-making processes and track project progress.
- Collaborate with team members to streamline administrative workflows and improve overall efficiency.
Qualifications
- High school diploma or equivalent (Associate’s degree or administrative certification preferred).
- Proven experience (2+ years) in administrative support, data entry, or a related field.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) with advanced Excel skills (formulas, pivot tables) highly desirable.
- Minimum typing speed of 45 WPM with a proven track record of maintaining a 98%+ accuracy rate.
- Strong organizational skills with the ability to prioritize multiple tasks and meet strict deadlines in a fast-paced environment.
- Excellent verbal and written communication skills.