Job Description
Welcome to Metro Support Services, where we are redefining the standard of excellence in office administration. We are currently seeking a highly organized and welcoming Receptionist to join our growing team in Portland, Oregon.
In this pivotal role, you will be the first point of contact for our clients and visitors, setting the tone for a professional and efficient workplace. We pride ourselves on our Daily Pay option, ensuring our staff has immediate access to their earnings. If you thrive in a fast-paced environment and possess a knack for customer service, we want to hear from you.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a warm demeanor, directing them appropriately and managing the reception area to ensure a pristine and professional appearance.
- Communication Hub: Answer, screen, and redirect incoming calls with exceptional courtesy; take accurate messages and relay them promptly to the relevant team members.
- Scheduling Support: Manage the company calendar, schedule appointments, and coordinate meeting rooms, ensuring all logistics are handled flawlessly.
- Mail and Distribution: Sort and distribute incoming mail, packages, and deliveries efficiently to the correct departments and individuals.
- Administrative Assistance: Perform various clerical tasks such as data entry, filing, and preparing documents to support daily office operations.
- Vendor Relations: Handle basic inquiries from vendors and service providers, maintaining accurate records of interactions.
- Office Maintenance: Assist in maintaining a clean, safe, and organized office environment for all employees.
Qualifications
- Education: High school diploma or GED required.
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and standard office equipment.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Interpersonal: Strong customer service orientation with the ability to interact positively with diverse personalities.
- Reliability: Punctual, dependable, and able to work with minimal supervision.
- Appearance: Professional appearance and grooming standards.