Job Description
Join our dynamic team at Innovate Solutions Group as the first point of contact for our thriving tech hub in Oakland. We're seeking a polished Receptionist to create exceptional first impressions while managing administrative operations with precision. This hybrid role offers growth opportunities within a forward-thinking company committed to employee development and community impact.
Responsibilities
- Manage professional front desk operations including visitor reception, call routing, and mail handling
- Coordinate executive calendars, meeting scheduling, and conference room logistics
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process incoming/outgoing mail, shipments, and office supply inventory
- Support HR functions onboarding and new hire paperwork coordination
- Assist with event planning and office culture initiatives
Qualifications
- Minimum 2 years professional receptionist or administrative support experience
- Proficiency in Microsoft Office Suite and scheduling software (e.g., Calendly)
- Exceptional verbal communication and professional demeanor
- Ability to multitask in fast-paced environments with strong prioritization skills
- Detail-oriented with proven organizational abilities
- Associate's degree or relevant certification preferred