Job Description
Join our dynamic Indianapolis team as the face of our organization! We're seeking a polished Receptionist to deliver exceptional customer experiences while managing critical administrative operations. This role is perfect for a detail-oriented professional who thrives in fast-paced environments and values creating positive first impressions.
Our ideal candidate will provide seamless front-desk support, coordinate communications, and ensure our office runs efficiently. You'll be the first point of contact for clients, visitors, and staff, making interpersonal skills and professionalism paramount.
Responsibilities
- Manage front desk operations including greeting visitors, directing calls, and handling mail/packages
- Schedule meetings and maintain calendars for executive staff
- Process incoming/outgoing correspondence and maintain filing systems
- Assist with basic HR tasks onboarding documentation and vendor coordination
- Perform data entry and maintain digital records using MS Office Suite
- Coordinate office supplies inventory and equipment maintenance
- Support event planning and meeting logistics
Qualifications
- Minimum 2 years professional receptionist or administrative experience
- Proficiency in Microsoft Office (Outlook, Word, Excel)
- Exceptional communication and interpersonal skills
- Strong organizational abilities with attention to detail
- Ability to multitask in a fast-paced environment
- Professional demeanor with polished phone etiquette
- High school diploma or equivalent required
- Experience with scheduling software preferred