Job Description
Welcome to Apex Corporate Services, where we are seeking a dynamic and professional Receptionist and Office Support Specialist to join our growing team in the heart of Chicago, IL. We pride ourselves on providing top-tier administrative support to our clients and internal teams, ensuring seamless operations and a welcoming environment for all.
As the first point of contact for our clients and visitors, you will play a crucial role in representing our brand. If you have a knack for organization, possess excellent communication skills, and thrive in a fast-paced office setting, we want to hear from you!
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, manage the reception area to ensure it is clean and organized at all times.
- Communication Hub: Handle incoming and outgoing phone calls, emails, and mail efficiently, routing inquiries to the appropriate departments.
- Administrative Support: Perform general clerical duties including data entry, filing, scheduling appointments, and maintaining office supplies inventory.
- Meeting Coordination: Assist in preparing meeting rooms, arranging catering, and taking minutes during executive meetings.
- Client Relations: Build strong relationships with clients and visitors, ensuring a positive experience that reflects our company values.
- Project Assistance: Support various internal projects by conducting research, compiling reports, and assisting the office manager with ad-hoc tasks.
Qualifications
- Education: High School Diploma or equivalent required; Associate’s degree in Business Administration is a plus.
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with Google Workspace or similar software.
- Communication: Exceptional verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail and the ability to multitask in a busy environment.
- Interpersonal: Professional, friendly, and approachable attitude with a strong work ethic.