Job Description
Join our dynamic team at Metropolitan Solutions Group as a Flexible Schedule Administrative Assistant and enjoy the perfect work-life balance in the heart of NYC! We're seeking a highly organized professional to support our executive team with adaptable scheduling options. This hybrid role offers 3 days in-office and 2 remote days weekly, allowing you to thrive professionally while managing personal commitments. Our modern Manhattan office is easily accessible by subway and provides a collaborative environment where your administrative expertise will make a tangible impact. Enjoy competitive benefits, professional development opportunities, and a supportive culture that values flexibility and growth.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements with full-time flexibility
- Handle confidential correspondence, document preparation, and data entry with precision
- Oversee office operations including supply inventory, vendor relations, and facility coordination
- Act as primary point of contact for internal and external communications
- Prepare reports, presentations, and financial documents using Microsoft Office Suite
- Coordinate cross-departmental projects and track deliverables using project management tools
- Maintain digital filing systems and ensure data security compliance
Qualifications
- Associate's degree or equivalent experience in Administrative Support or related field
- 3+ years of proven experience in executive administrative support
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional time management skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with scheduling software (e.g., Calendly, Doodle) and video conferencing tools
- Ability to maintain confidentiality and exercise professional judgment
- Proven adaptability to changing priorities and flexible work environments