Job Description
Join our dynamic team at Coastal Business Solutions as a Professional Receptionist and become the welcoming face of our Virginia Beach headquarters. We're seeking a polished, tech-savvy professional to manage our front desk operations with exceptional grace and efficiency. This role offers growth opportunities within our expanding administrative team and includes competitive benefits including health insurance, paid time off, and professional development stipends.
Our ideal candidate thrives in fast-paced environments, possesses strong multitasking abilities, and takes pride in creating positive first impressions. You'll be instrumental in maintaining our company's reputation for excellence through seamless visitor management and office coordination.
Responsibilities
- Manage professional front desk operations including greeting visitors, screening calls, and directing inquiries
- Coordinate executive calendars, schedule meetings, and manage conference room bookings
- Process incoming/outgoing mail, shipments, and office supplies inventory
- Maintain digital filing systems and ensure document confidentiality
- Assist with new employee onboarding including badge preparation and workspace setup
- Collaborate with administrative team on special projects and event coordination
- Update and maintain office contact databases and directories
Qualifications
- High school diploma or equivalent; associate degree preferred
- 2+ years professional receptionist or administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal communication and interpersonal skills
- Strong organizational abilities with attention to detail
- Ability to multitask in fast-paced environments
- Professional appearance and customer service mindset
- Basic knowledge of office equipment (copiers, scanners, phone systems)