Job Description
Are you a professional with a warm demeanor and exceptional organizational skills? Apex Administrative Services is seeking a dedicated Part-Time Receptionist to join our growing team in Philadelphia, Pennsylvania. We pride ourselves on providing top-tier administrative support to our clients, and we are looking for someone who can represent our brand with excellence.
In this role, you will be the first point of contact for our office, ensuring a welcoming environment for visitors and clients. If you thrive in a fast-paced environment and enjoy keeping things running smoothly, we want to hear from you.
Responsibilities
- Front Desk Management: Greet visitors and clients warmly, manage the reception area, and direct inquiries to the appropriate personnel.
- Communication: Handle incoming and outgoing calls professionally, take accurate messages, and screen emails.
- Scheduling & Coordination: Manage calendars, schedule appointments, and coordinate meetings, including room setup and catering.
- Administrative Support: Handle mail, distribute correspondence, and assist with data entry and filing tasks.
- Vendor Relations: Interact with delivery services and vendors as needed.
Qualifications
- Experience: Minimum of 1-2 years of experience in a receptionist or front desk role.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic phone systems.
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Organization: Strong attention to detail and the ability to multitask effectively.
- Availability: Reliable part-time availability (approx. 20-25 hours per week).