Job Description
Welcome to Apex Professional Solutions, where we pride ourselves on excellence and innovation. We are currently seeking a dynamic and professional Front Desk Receptionist to join our growing team in the heart of New York City. This is an immediate hire opportunity for a self-motivated individual who thrives in a fast-paced environment.
As the first point of contact for our clients and visitors, you will play a crucial role in shaping our company’s image. We offer a competitive salary, comprehensive benefits package, and a collaborative work culture that values your contributions.
Responsibilities
- Reception Duties: Greet and welcome visitors with a warm demeanor, manage the reception area, and direct guests to appropriate personnel.
- Phone Support: Answer and screen incoming calls professionally, taking accurate messages and transferring inquiries as needed.
- Administrative Support: Handle incoming and outgoing mail, manage email correspondence, and perform basic data entry.
- Meeting Coordination: Schedule appointments and meetings, arrange conference rooms, and ensure all necessary equipment is set up.
- Inventory Management: Monitor office supply levels and place orders to ensure the reception area is well-stocked.
- Customer Relations: Address client inquiries and resolve issues promptly to ensure high satisfaction levels.
Qualifications
- Experience: Minimum of 1-2 years of professional receptionist or administrative support experience.
- Education: High school diploma or equivalent required; Associate’s degree preferred.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Professionalism: Ability to maintain a polished and professional appearance and demeanor at all times.