Job Description
Are you a highly organized professional seeking a flexible part-time receptionist position in the Portland, Virginia area? Apex Professional Solutions is looking for a welcoming and efficient individual to join our dynamic front office team. We offer a supportive work environment, competitive compensation, and a schedule designed to accommodate your lifestyle.
In this role, you will be the face of our company, ensuring every visitor feels valued and every call is handled with precision. If you thrive in a fast-paced setting and possess excellent communication skills, we want to hear from you.
Why Join Us?
- Competitive hourly pay ($18 - $22).
- Flexible scheduling to meet your needs.
- Opportunity for professional growth within a stable organization.
- Modern, clean, and collaborative office environment.
Responsibilities
- Front Desk Operations: Greet and welcome guests warmly, directing them to the appropriate personnel or area while maintaining a professional demeanor.
- Phone Management: Answer, screen, and forward incoming calls efficiently; take detailed messages and ensure all inquiries are resolved promptly.
- Administrative Support: Manage incoming and outgoing mail, handle package deliveries, and maintain the reception area in pristine condition.
- Scheduling: Assist in coordinating appointments and meetings, including calendar management and sending reminders.
- Data Entry: Accurately input data into company databases and maintain updated records of client interactions and visitor logs.
- Office Supplies: Monitor inventory levels of office supplies and place orders as needed to ensure smooth daily operations.
- Customer Assistance: Provide general information to visitors and answer routine questions regarding company services and hours.
Qualifications
- Education: High school diploma or GED equivalent required.
- Experience: Minimum of 1-2 years of experience in a receptionist, administrative assistant, or front desk role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with basic scheduling software or CRM systems.
- Communication: Exceptional verbal and written communication skills with a friendly and approachable phone voice.
- Organization: Strong attention to detail with the ability to multitask and prioritize tasks in a busy environment.
- Professionalism: Ability to maintain confidentiality and exhibit a professional appearance and attitude at all times.