Job Description
Are you a highly organized and welcoming professional seeking a part-time receptionist position in the vibrant city of San Francisco? Horizon Administrative Services is looking for a dedicated Office Support Specialist to join our dynamic team. We offer a flexible schedule, a modern work environment, and the opportunity to be the face of our brand.
In this role, you will be the first point of contact for our clients and visitors, ensuring a professional and positive experience. We value proactive communication, attention to detail, and a friendly demeanor. If you are looking to grow your career in administrative support within a thriving US-based company, we want to hear from you.
Responsibilities
- Front Desk Management: Greet and welcome guests with warmth and professionalism, managing the reception area to ensure it is tidy and organized at all times.
- Communication: Answer, screen, and forward incoming phone calls and emails promptly and professionally.
- Administrative Support: Handle incoming and outgoing mail, package deliveries, and schedule meetings using calendar management tools.
- Data Entry: Maintain accurate records of visitors, update databases, and assist with basic office filing systems.
- Office Supplies: Monitor office supply levels and place orders as needed to ensure smooth daily operations.
- Customer Service: Assist visitors with directions and provide general information about the company to ensure a seamless experience.
Qualifications
- Education: High school diploma or GED required; additional certification in business administration is a plus.
- Experience: Previous experience as a receptionist or in an administrative support role is preferred but not mandatory for the right candidate.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new software quickly.
- Communication: Excellent verbal and written communication skills in English.
- Professionalism: Must present a professional appearance and demeanor at all times.
- Schedule: Ability to work a flexible part-time schedule, including some evenings or weekends as needed.