Job Description
Are you a highly organized and welcoming professional looking for a part-time role with a flexible schedule?
Horizon Administrative Services is seeking a dedicated Receptionist to join our growing team. We are a forward-thinking company based in New York, offering a hybrid work environment and the opportunity to work with a diverse group of professionals.
In this role, you will be the face of our company, ensuring our visitors and clients feel valued from the moment they walk through the door. We pride ourselves on our professional atmosphere and are looking for someone who shares our commitment to excellence.
Responsibilities
- Front Desk Management: Greet and welcome visitors in a professional and friendly manner, directing them appropriately.
- Communication Hub: Answer, screen, and forward incoming calls with exceptional phone etiquette and manage email correspondence.
- Administrative Support: Handle mail, distribute packages, manage office supplies, and maintain a tidy reception area.
- Scheduling: Manage calendars, schedule appointments, and coordinate meetings for internal teams.
- Customer Service: Assist clients and employees with inquiries, providing accurate information and solutions.
- Record Keeping: Maintain accurate records of visitors, deliveries, and daily activity logs.
- Event Coordination: Assist in setting up meeting rooms and preparing for client visits or company events.
Qualifications
- Education: High school diploma or equivalent (GED) required.
- Experience: Previous experience in a receptionist or front desk role is preferred but not mandatory.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer literacy.
- Communication: Excellent verbal and written communication skills with a focus on customer service.
- Professionalism: Ability to maintain a professional demeanor and appearance at all times.
- Flexibility: Willingness to work varied hours, including some evenings or weekends, as needed.