Job Description
Are you a detail-oriented professional seeking a flexible opportunity in the heart of San Francisco? Apex Administrative Services is looking for a reliable Part-Time Receptionist and Data Entry Specialist to join our growing team. This hybrid role offers a perfect blend of front-of-house hospitality and back-office precision, ensuring our clients receive the highest level of administrative support.
Why Join Us?
- Competitive hourly pay in a dynamic business environment.
- Flexible part-time schedule.
- Opportunity to develop diverse administrative skills.
We are committed to excellence and are seeking candidates who can maintain professionalism while managing multiple tasks efficiently.
Responsibilities
- Greet and welcome visitors warmly, ensuring a professional first impression for our San Francisco office.
- Manage incoming and outgoing communications, including phone calls and email correspondence.
- Perform accurate data entry tasks into our CRM systems, ensuring all records are up-to-date and error-free.
- Assist with document scanning, filing, and maintaining organized physical and digital archives.
- Coordinate meeting schedules and manage calendar appointments for management staff.
- Order and maintain office supplies to ensure smooth daily operations.
- Handle customer inquiries with a focus on problem-solving and customer satisfaction.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proven experience in data entry, reception, or a related administrative role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Strong typing speed and accuracy (minimum 40 WPM).
- Excellent verbal and written communication skills.
- Ability to work independently and prioritize tasks in a fast-paced environment.
- Reliable transportation and a valid driver’s license (optional).