Job Description
We are currently seeking a highly organized and professional Part-Time Receptionist and Data Entry Specialist to join our team in Memphis, TN. This role is perfect for a detail-oriented individual who thrives in a busy environment and possesses excellent administrative skills. You will be the first point of contact for our clients and visitors, ensuring a welcoming atmosphere while managing critical data entry tasks with precision.
Why Join Us?
- Flexible part-time schedule (20-25 hours per week)
- Opportunity to work in a dynamic and supportive environment
- Competitive hourly pay with potential for performance bonuses
Responsibilities
- Front Desk Management: Greet and welcome visitors in a professional manner, direct them appropriately, and manage the reception area to ensure a tidy and organized environment.
- Data Entry Operations: Input and update client and employee information into our database systems with 99% accuracy, ensuring all data is current and secure.
- Communication: Answer incoming calls professionally, screen inquiries, and take accurate messages or forward calls to the appropriate department.
- Administrative Support: Schedule appointments and meetings, manage calendars, and handle correspondence via email and mail.
- Record Keeping: File physical and digital documents, maintain organized filing systems, and retrieve records as requested.
- Inventory Management: Assist with basic office supply inventory and reordering processes.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Business Administration or a related field is preferred.
- Experience: Minimum of 1-2 years of experience in a receptionist role or data entry position.
- Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with CRM software or database management systems.
- Typing Speed: Demonstrated typing speed of at least 40 WPM with a focus on accuracy.
- Communication: Excellent verbal and written communication skills; ability to interact with a diverse range of people.
- Work Ethic: Strong time management skills and the ability to multitask in a fast-paced office setting.