Job Description
Are you an organized professional looking for a flexible opportunity in the heart of Chicago?
Apex Administrative Solutions is seeking a dedicated and detail-oriented Part-Time Receptionist to join our dynamic team. In this role, you will be the first point of contact for our clients, ensuring a professional and welcoming environment while managing essential data entry tasks. If you excel in administrative support and have a knack for precision, we want to hear from you!
Why Join Us?
- Flexible Schedule: Enjoy a part-time position that fits your lifestyle.
- Growth Potential: Opportunities for career advancement within a supportive corporate culture.
- Modern Environment: Work in a state-of-the-art office located in downtown Chicago.
We are looking for a candidate who can seamlessly blend customer service with administrative efficiency.
Responsibilities
- Front Desk Management: Greet and welcome visitors in a professional manner, answer multi-line phone systems, and direct inquiries appropriately.
- Data Entry: Accurately input and update client information, invoices, and records into our database systems with high attention to detail.
- Mail & Communication: Sort and distribute incoming mail and packages; draft and proofread internal communications and memos.
- Scheduling: Manage the company calendar, scheduling appointments and meetings for senior staff.
- Inventory Control: Monitor office supplies and place orders as needed to ensure operational efficiency.
- File Management: Organize both physical and digital filing systems to ensure quick retrieval of documents.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree in Business Administration preferred.
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Typing Speed: Minimum of 40 WPM with high accuracy.
- Communication: Excellent verbal and written communication skills with a professional phone etiquette.
- Reliability: Punctual, dependable, and able to work independently with minimal supervision.