Job Description
Join our vibrant Tucson team as a Part-Time Receptionist and Data Entry Specialist! We're seeking a polished professional to serve as the first point of contact for our clients while maintaining accurate digital records. This hybrid role combines exceptional customer service with precise data management in a dynamic office environment. Perfect for detail-oriented individuals who thrive in fast-paced settings, this position offers flexible scheduling and growth opportunities within our expanding administrative division.
Responsibilities
- Manage multi-line phone system with professional call routing and voicemail handling
- Perform accurate data entry into CRM and proprietary databases with 98%+ precision
- Greet visitors, screen appointments, and coordinate meeting room logistics
- Process incoming/outgoing correspondence and maintain office supply inventory
- Support administrative team with document preparation and scheduling tasks
- Assist with basic bookkeeping functions including invoice processing and expense tracking
- Maintain confidential client information with strict HIPAA/GDPR compliance
Qualifications
- Minimum 1 year receptionist or administrative experience required
- Proven data entry proficiency with 10,000+ keystrokes per hour and 98% accuracy
- Expertise in Microsoft Office Suite (Outlook, Excel, Word) and Google Workspace
- Exceptional verbal/written communication skills with professional phone etiquette
- Ability to multitask in fast-paced environment with competing priorities
- High school diploma or equivalent; college coursework preferred
- Proficient with office equipment (copiers, scanners, phone systems)