Job Description
We are seeking a highly organized and professional Part-Time Receptionist & Data Entry Specialist to join our dynamic team in Raleigh, NC. In this pivotal role, you will serve as the friendly face of our company while ensuring our data management systems remain accurate and up-to-date. If you possess a knack for detail-oriented work and excel in a customer-facing environment, we want to hear from you.
As a vital member of our administrative staff, you will bridge the gap between our clients and our operations, handling a variety of tasks that require precision and efficiency.
Responsibilities
- Manage the front desk reception area with a professional and welcoming demeanor, greeting guests and directing visitors to the appropriate personnel.
- Perform high-speed, accurate data entry into various software platforms and databases to maintain updated client records.
- Answer and route incoming phone calls, take detailed messages, and handle general inquiries with a polite and professional tone.
- Sort and distribute incoming mail and packages efficiently to the correct departments.
- Assist in maintaining office inventory and ordering necessary supplies to ensure smooth operations.
- Prepare meeting rooms and assist in scheduling appointments and managing calendars.
- Support the office team with general administrative tasks, filing, and document management.
Qualifications
- High school diploma or equivalent required; additional certification in office administration is a plus.
- Minimum of 1-2 years of experience in a receptionist or data entry role.
- Advanced proficiency in Microsoft Office Suite, particularly Excel.
- Exceptional attention to detail with a strong focus on data accuracy and confidentiality.
- Strong verbal and written communication skills.
- Ability to work independently and manage time effectively in a part-time capacity.