Job Description
Are you an organized professional looking for a flexible opportunity in the heart of California?
Apex Administrative Solutions is seeking a reliable Part-Time Office Support Specialist to join our growing team. We are committed to excellence and are looking for someone who thrives in a dynamic environment and can handle a variety of administrative tasks with precision.
As a key member of our staff, you will play a crucial role in maintaining our office operations and supporting our management team with high-level administrative duties.
Responsibilities
- Manage Incoming Communications: Answer phones professionally, screen and direct calls, and manage a high volume of emails with a welcoming and efficient demeanor.
- Data Entry & Documentation: Perform accurate data entry into our CRM and database systems; maintain and organize physical and electronic filing systems.
- Scheduling & Coordination: Assist in scheduling appointments, coordinating travel arrangements, and managing calendars for senior executives.
- Office Management: Monitor office supply inventory, manage vendor relationships, and ensure the workspace is clean, organized, and fully functional.
- Customer Service: Serve as the primary point of contact for visitors and clients, ensuring a positive first impression of our company.
- Project Support: Assist in preparing presentations, reports, and other documents using Microsoft Office Suite.
Qualifications
- Experience: Minimum 1-2 years of experience in administrative support, office management, or a related field.
- Education: High school diploma or GED required; Associate’s degree preferred.
- Technical Proficiency: Must be proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Communication Skills: Exceptional verbal and written communication skills in English.
- Attention to Detail: Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.