Job Description
Coastal Office Solutions is seeking a highly organized and proactive Part-Time Office Assistant to join our dynamic team in the heart of San Diego. In this role, you will be the backbone of our daily operations, ensuring our office runs smoothly and efficiently while providing top-tier support to our staff and clients.
We pride ourselves on a collaborative culture that values attention to detail and excellent communication. This position offers a flexible schedule and the opportunity to work in a modern, fast-paced environment.
Why Join Us?
- Competitive hourly pay ranging from $18.00 to $25.00.
- Flexible part-time hours to accommodate your lifestyle.
- Opportunity for growth within a supportive team.
Responsibilities
- Manage Communications: Handle incoming phone calls and emails with a professional demeanor, directing inquiries to the appropriate department.
- Administrative Support: Perform data entry, maintain filing systems (both digital and physical), and prepare correspondence as needed.
- Scheduling: Assist in scheduling meetings, managing calendars, and coordinating room bookings.
- Office Operations: Monitor office supplies, restock break areas, and assist with inventory management.
- Project Assistance: Support various administrative projects, including report generation and presentation preparation.
- Client Relations: Greet visitors and provide a welcoming experience, ensuring all check-in procedures are followed.
Qualifications
- Education: High school diploma or GED required; additional certification in business administration is a plus.
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with office equipment (scanners, printers).
- Communication: Excellent verbal and written communication skills in English.
- Organization: Strong attention to detail and the ability to prioritize tasks effectively in a busy environment.
- Reliability: Must be punctual, trustworthy, and capable of working independently.