Job Description
We are seeking a dedicated and organized Part-Time Office Assistant to join our growing team in San Antonio, TX. In this pivotal role, you will provide essential administrative support to ensure the smooth operation of our office. You will be the first point of contact for our clients and play a key role in maintaining our efficient workflow. If you are a proactive individual looking for flexible hours and a professional environment, we want to hear from you.
Responsibilities
- Manage incoming communications, including emails, phone calls, and mail, ensuring prompt and professional responses.
- Perform accurate data entry and maintain organized digital and physical filing systems.
- Assist with scheduling appointments, meetings, and managing calendars for management staff.
- Greet visitors and direct them to the appropriate personnel while maintaining a welcoming office environment.
- Prepare and edit internal documents, reports, and presentations using Microsoft Office Suite.
- Handle basic bookkeeping tasks, such as expense tracking and invoice processing.
- Order and manage office supplies and inventory to ensure resources are available.
Qualifications
- High school diploma or equivalent required; Associate’s degree or relevant administrative certification is a plus.
- Previous experience in an office or administrative support role is preferred.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Ability to work independently with minimal supervision and adhere to deadlines.