Job Description
Are you a highly organized individual looking for a rewarding part-time opportunity in the heart of New York City? Apex Business Solutions is seeking a dedicated Office Assistant to support our dynamic team. We value efficiency, professionalism, and a proactive approach to administrative tasks. If you excel in a fast-paced environment and want to contribute to a thriving company culture, we want to hear from you.
In this role, you will play a vital role in ensuring our office operations run smoothly. You will act as the first point of contact for our clients and employees, handling inquiries with a smile and ensuring information is distributed accurately.
Responsibilities
- Manage incoming calls and emails, routing them to the appropriate team members efficiently.
- Maintain accurate and up-to-date digital and physical filing systems for company records.
- Schedule and coordinate meetings, including preparing agendas and booking conference rooms.
- Handle general administrative duties such as data entry, copying, and document formatting.
- Greet visitors and guests at the front desk, ensuring a welcoming and professional atmosphere.
- Assist in preparing basic reports and presentations using Microsoft Office Suite.
- Order and manage office supplies and inventory.
Qualifications
- High school diploma or equivalent required; associate’s degree or business certification is a plus.
- Proven experience in an administrative or office support role is preferred.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong interpersonal and written communication skills with a professional telephone manner.
- Exceptional organizational skills and attention to detail.
- Ability to work independently and manage time effectively in a fast-paced environment.
- Flexibility to work occasional evenings or weekends as needed.