Job Description
We are seeking a detail-oriented and proactive Part-Time Office Assistant to join our dynamic team in Austin, TX.
We are currently expanding our operations and looking for a dedicated professional to ensure our office runs smoothly. This is an immediate hiring opportunity for someone who thrives in a fast-paced environment and takes pride in administrative excellence.
As a key member of our support staff, you will be the face of our company, handling essential daily tasks that keep our business moving forward.
Responsibilities
- Front Desk Management: Greet visitors and clients warmly, manage the reception area, and answer multi-line phones with a professional demeanor.
- Administrative Support: Handle incoming and outgoing mail, manage package deliveries, and distribute correspondence efficiently.
- Data Entry & Records: Maintain accurate digital and physical filing systems, perform data entry tasks, and update databases as needed.
- Meeting Support: Schedule meetings, prepare conference rooms, and assist with the setup of presentations or meeting materials.
- Inventory Control: Monitor office supply levels, place orders for necessary items, and manage vendor invoices.
- General Office Tasks: Assist with photocopying, scanning, and other clerical duties to support the wider team.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a friendly and approachable attitude.
- Organization: Strong ability to multitask, prioritize tasks, and manage time effectively in a busy environment.
- Reliability: Must be punctual, professional, and able to work part-time hours consistently.