Job Description
About Us: Apex Solutions Group is a dynamic and rapidly growing organization based in Austin, Texas. We are committed to excellence in service and efficiency. We are currently seeking a highly organized and reliable Part-Time Office Assistant to join our support team and help us maintain our high standards.
The Role: In this part-time position, you will serve as the face of our office, providing essential administrative support to our management team. You will handle a variety of daily tasks that require a keen eye for detail and a friendly demeanor.
Responsibilities
- Front Desk Management: Greet visitors and clients warmly, answer multi-line phones professionally, and direct inquiries to the appropriate personnel.
- Administrative Support: Manage daily incoming and outgoing mail, including sorting, scanning, and distribution.
- Inventory Control: Monitor office supply levels, maintain an inventory log, and place orders for necessary supplies to ensure the office is fully stocked.
- Scheduling: Assist with scheduling appointments, managing calendars, and coordinating meeting rooms.
- Data Entry: Perform accurate data entry tasks and maintain organized electronic and physical filing systems.
- General Office Tasks: Support other team members with various ad-hoc administrative duties as needed.
Qualifications
- Experience: Previous experience in an office support, reception, or administrative role is preferred.
- Education: High School Diploma or equivalent (GED) required; Associate's degree in Business Administration or related field is a plus.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong organizational skills and the ability to prioritize tasks in a fast-paced environment.
- Availability: Must be available to work part-time hours (approx. 20-25 hours per week) with some flexibility.