Job Description
Are you a detail-oriented professional with a welcoming personality? Horizon Administrative Group is currently seeking a highly organized Part-Time Data Entry Specialist & Receptionist to join our team in Philadelphia, Pennsylvania.
In this hybrid role, you will serve as the first point of contact for our clients and employees, ensuring a smooth front-desk experience while managing critical administrative data. We are looking for someone who thrives in a fast-paced environment and possesses a strong command of office software.
Why Apply?
- Flexible part-time schedule to suit your lifestyle.
- Competitive hourly wage ($18 - $22/hr).
- Opportunity for growth within a stable organization.
- Modern office environment in Center City.
Responsibilities
- Front Desk Management: Greet guests warmly, answer a multi-line phone system professionally, and direct incoming calls and visitors efficiently.
- Data Entry: Accurately input and update information into various databases, CRM systems, and spreadsheets (Excel) with a focus on error-free results.
- Record Maintenance: Maintain both digital and physical filing systems to ensure documents are organized, secure, and easily retrievable.
- Communication: Draft and send professional correspondence, manage email inboxes, and schedule appointments and meetings.
- Administrative Support: Assist with basic office supply inventory, process incoming/outgoing mail, and support the sales team with data preparation.
Qualifications
- Proven experience in data entry and general office administration.
- High school diploma or GED required; associate degree in business or related field preferred.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Minimum typing speed of 45 WPM with high accuracy.
- Strong attention to detail and the ability to prioritize multiple tasks.
- Excellent verbal and written communication skills.
- Reliable, punctual, and able to work independently.