Job Description
Are you a meticulous professional with a passion for organization?
Apex Administrative Solutions is looking for a dedicated Part-Time Data Entry Specialist & Receptionist to join our vibrant team in the heart of New York City. In this role, you will serve as the face of our company while ensuring our digital records remain pristine and up-to-date. We offer a flexible schedule and a collaborative work environment for the right candidate.
Why Join Us?
- Competitive hourly rate ($18 - $22/hr)
- Flexible part-time hours (20-30 hours/week)
- Opportunity to work in a dynamic NYC office
- Professional development and growth opportunities
Responsibilities
- Perform high-volume data entry tasks with a focus on accuracy and speed, ensuring all digital records are error-free.
- Manage the front desk reception duties, including greeting visitors, answering multi-line phones, and directing inquiries.
- Sort, file, and maintain both physical and electronic documents to ensure easy retrieval.
- Schedule appointments and manage the company calendar to optimize office workflow.
- Assist with basic administrative tasks such as mail sorting, courier coordination, and inventory management.
- Maintain a clean and professional reception area to uphold our company image.
- Collaborate with the wider team to update customer databases and prepare weekly reports.
Qualifications
- Proven experience in data entry, reception, or general office administration.
- High typing speed (minimum 45 WPM) with exceptional attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional demeanor.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- High school diploma or equivalent; associate degree or relevant certification preferred.
- Reliable transportation (optional but helpful for local errands).