Job Description
We are seeking a highly organized and proactive Part-Time Administrative Assistant to support our operations in Tampa, FL. As a key member of our team, you will help streamline daily workflows and ensure seamless communication between departments.
Who We Are:
While we are a New York-based enterprise with national reach, we pride ourselves on our local presence in Tampa. We are currently expanding our administrative team and are looking for a dedicated professional to join us immediately.
Why Apply?
- Immediate Start: Don't wait—start making an impact right away.
- Flexible Schedule: Ideal for candidates seeking work-life balance.
- Professional Growth: Exposure to high-level corporate operations.
Responsibilities
- Manage and organize the daily calendar, scheduling appointments, and coordinating meetings with high attention to detail.
- Prepare, proofread, and edit correspondence, reports, and presentations using Microsoft Office Suite.
- Handle incoming and outgoing communications, including phone calls, emails, and mail, ensuring timely responses.
- Assist in the preparation of weekly reports and data entry tasks to maintain accurate records.
- Coordinate travel arrangements, including flights, hotels, and itineraries, for executives.
- Monitor office supplies inventory and place orders to ensure the workspace is fully stocked.
- Act as the primary point of contact for visitors and clients at the Tampa office.
Qualifications
- High school diploma or GED required; Associate's degree preferred.
- Minimum of 1-2 years of experience in an administrative or executive support role.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong verbal and written communication skills with a professional tone.
- Excellent time management skills and the ability to prioritize tasks in a fast-paced environment.
- Experience with CRM software is a plus.
- Reliable transportation is required for local office needs.