Job Description
Join our dynamic team as a Part-Time Administrative Assistant in the heart of San Jose's tech hub! Innovate Solutions Group is seeking a highly organized professional to provide exceptional administrative support to our executive team. This flexible role offers competitive compensation in a collaborative environment where your skills will make a tangible impact. If you thrive in fast-paced settings and excel at multitasking, we encourage you to apply.
Responsibilities
- Manage calendars, schedule meetings, and coordinate travel arrangements
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and distribute correspondence, reports, and presentation materials
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with office supply inventory management and vendor coordination
- Support special projects including data entry and document processing
- Collaborate cross-functionally to ensure seamless departmental operations
Qualifications
- Minimum 2 years administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Detail-oriented with high accuracy in document preparation
- Ability to work independently with minimal supervision
- Associate's degree or equivalent administrative certification preferred
- Experience with scheduling tools (e.g., Calendly, Doodle) a plus