Job Description
Are you an organized professional looking for a dynamic role in the heart of San Francisco?
Horizon Operations Group is seeking a highly motivated Part-Time Administrative Assistant to join our thriving team. In this role, you will play a pivotal role in ensuring our office runs smoothly, supporting our leadership team with a focus on efficiency and excellence. We value flexibility, allowing you to balance your professional contributions with your personal life through a flexible schedule.
Why Join Us?
- Competitive Compensation: Earn between $25 and $35 per hour based on experience.
- Flexible Hours: Enjoy the freedom to manage your workload around your personal commitments.
- Modern Environment: Work in a collaborative, tech-forward setting in downtown San Francisco.
If you have a knack for detail and thrive in a fast-paced environment, we want to hear from you.
Responsibilities
- Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for senior executives with precision.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders via email and phone, ensuring timely responses.
- Documentation: Prepare, proofread, and distribute high-quality reports, presentations, and correspondence.
- File Management: Organize and maintain both digital and physical filing systems to ensure information is easily retrievable.
- Event Coordination: Assist in planning and executing company events, including logistics, catering, and attendee coordination.
- Data Entry: Accurately input and update data into our CRM and internal databases.
- Vendor Liaison: Handle administrative tasks related to vendor contracts and office supplies.
Qualifications
- Experience: Minimum of 2 years of administrative or executive support experience required.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) and Google Workspace.
- Communication Skills: Exceptional verbal and written communication skills with a professional demeanor.
- Organization: Strong ability to prioritize tasks and manage time effectively in a multi-tasking environment.
- Flexibility: Ability to adapt to changing priorities and work a flexible schedule as needed.
- Education: High school diploma or equivalent; Associate's degree preferred.
- Soft Skills: Proactive problem-solving skills and a high degree of confidentiality.