Job Description
Are you a highly organized professional looking for an Immediate Hire opportunity in Tucson? Apex Professional Services is seeking a dedicated Administrative Assistant to join our growing team. In this role, you will play a critical part in ensuring our daily operations run smoothly and efficiently.
We offer a competitive salary, a collaborative work environment, and the chance to grow your career in a dynamic setting. If you are detail-oriented and ready to make an impact, we want to hear from you!
Responsibilities
- Calendar Management: Schedule appointments, meetings, and travel arrangements for executive staff while managing conflicting priorities.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders via phone and email.
- Document Control: Prepare, proofread, and distribute reports, memos, and correspondence with a high degree of accuracy.
- Office Operations: Maintain office supplies inventory, coordinate facility maintenance, and ensure a clean, organized workspace.
- Event Coordination: Assist in organizing company events, conferences, and team-building activities.
- Data Entry: Update and maintain digital and physical filing systems efficiently.
Qualifications
- Experience: Minimum of 2 years of administrative experience in a professional office setting.
- Education: High school diploma or GED required; Associate’s degree preferred.
- Software Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic accounting software.
- Communication: Exceptional written and verbal communication skills with a professional demeanor.
- Organization: Strong time management skills and the ability to multitask in a fast-paced environment.
- Reliability: Must be punctual, dependable, and able to work independently with minimal supervision.