Job Description
Launch Your Career in Administrative Excellence
Apex Administrative Solutions is seeking a highly organized and motivated Entry-Level Administrative Assistant to join our expanding team in New York. We pride ourselves on fostering a culture of growth and flexibility, offering a supportive environment where you can develop your professional skills.
In this role, you will support daily operations and assist leadership with critical tasks. We are looking for candidates who are eager to learn, detail-oriented, and ready to contribute to a dynamic office environment.
Responsibilities
- Manage Communications: Handle incoming inquiries via phone and email, screen calls, and draft professional correspondence.
- Scheduling & Coordination: Manage calendars, schedule meetings, and coordinate travel arrangements for the executive team.
- Data Management: Maintain accurate filing systems, update databases, and prepare data entry reports.
- Document Preparation: Create presentations, memos, and meeting minutes with a focus on accuracy and formatting.
- Office Operations: Assist with inventory management, supply ordering, and general office upkeep.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Experience: No prior professional experience required; strong entry-level candidates are encouraged to apply.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Soft Skills: Strong verbal and written communication skills; exceptional time management and multitasking abilities.
- Attributes: Professional demeanor and a proactive attitude toward problem-solving.